The 7 Types of Email (And How to Deal With Them)
A system for email productivity to regularly get to “inbox zero”.
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All of your emails can fit into one of the following 7 categories. Here's how to deal with each one of them:
#1 No need to reply, and not important to read
Generously apply the archive or delete function.
#2 File away
Examples include tax receipts, examples of great emails, and info needed when you next work on a project.
Create a specific folder and throw them all in there.
#3 Optional response No need to respond, but it would be more courteous if you did.
#4 Spare time reading
Practice putting as many emails as possible into this category (and the previous one!)
#5 Required to respond today
Go ahead and respond immediately, if important and urgent, or at the end of your workday when you are clearing out your inbox.
#6 Required to respond but not today
Put it in a folder named the day you would like to respond (Monday, Tuesday, etc.) then on that day, go into that folder.
Rather than suffer from paralysis by analysis, just put it into one of the above categories. It‘s probably #1 or #2.