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4 Simple Changes to Complete Your To-Do List Every Day

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4 Simple Changes to Complete Your To-Do List Every Day

Make four simple changes to the way you create your to-do lists to always complete all your items.

Dan Silvestre
Jul 14, 2022
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4 Simple Changes to Complete Your To-Do List Every Day

oneproductivity.substack.com

Looking for a minimalist productivity system to Get Things Done? Click here to discover how to finish the right things and have more free time too!


#1 Eliminate the Obvious

Stop writing down the obvious things you do on a daily basis, like “get lunch” or “cook dinner”.

There’s no reason to keep these things on your daily list.

#2 Break Your List into 3 Sections

Organize your to-dos into three sections:

  • Digital Quickies: short tasks that you can complete on the laptop or smartphone

  • Work: the most critical tasks for the day

  • Real World: things that can’t be done at work or digitally, such as errands

#3 Complete the Least Time-Consuming Digital Task in the First Hour of the Day

Digital tasks don‘t have to happen in real-time (an email can be sent whenever, versus a phone call that requires two people to be available at the same time).

They can be taken care of in a few minutes each.

Start your morning with a win by completing the easiest digital-quickie.

#4 Add Time Estimates to Big Tasks

Adding a simple time estimate, for example, “Do FastCo News reporting – 3 hrs” allows you to allocate enough time to get those tasks done.

Start using this new format to complete every task on your daily lists.

It’s a great feeling of accomplishment when you scratch the last item off and toss that yellow Post-it in the trash.

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2 Comments
Mark Dykeman
Writes How About This
Jul 15, 2022Liked by Dan Silvestre

Interesting tweaks to the standard to do list format, I shall experiment!

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Victoria Ibukun
Writes Victoria emails
Jul 15, 2022Liked by Dan Silvestre

Thank you for pointing this out. Adding time to my task allows me to produce valuables.

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